Definitions and Scope

For the purposes of this privacy policy, the following definitions are provided:

• Personal Data: Any information that directly or indirectly identifies you, including but not limited to your name, address, email address, telephone number, IP address, and browsing data.
• Processing: Any operation or set of operations performed on personal data, including collection, recording, organization, storage, adaptation, retrieval, consultation, disclosure, or deletion.
• Cookies: Small text files stored on your device that help us analyze web traffic and tailor your experience.
• Data Subject: Any individual whose personal data is processed by Evokeaploc.
• Controller: The entity that determines the purposes and means of processing your data.
• Third Parties: Any party outside of our organization with whom we share data, when necessary, under strict security measures.

This policy covers all personal data collected by Evokeaploc through our website and its associated services. The responsible controller for your data is Evokeaploc. We encourage you to review this section periodically to remain aware of how your personal data is processed.

Data Collection Methods

Your privacy is of utmost importance to us, and we only collect personal data that is necessary to provide and improve our services. We may collect personal data through various methods including, but not limited to, the following:

• Direct Interactions: When you contact us via forms, email, or chat, register for an account, or place orders. The information you provide through these interactions includes your name, contact details, payment information, and other relevant details.
• Automated Technologies: We gather information automatically through cookies, web beacons, and other tracking technologies embedded in our website. This may include your IP address, browser type, operating system, pages visited, time spent on our website, and reference URLs.
• Third-Party Sources: In some instances, we might receive information about you through third-party partners, marketing tools, or service providers who help enhance our customer experience.

All data collection practices are conducted in strict compliance with applicable data protection laws. We ensure that only the minimal necessary data is collected to safeguard your privacy while enabling us to deliver a high-quality service.

Cookie Policy and Similar Technologies

Our website uses cookies and similar tracking technologies primarily to enhance your user experience and to analyze our website traffic. These small data files allow us to remember your preferences and help us understand how you interact with our site.

Cookies are used for several purposes:

• Enhancing Site Functionality: Cookies help us operate our website effectively, remember your login status, and personalize your experience.
• Analytics: We use data collected from cookies to generate statistical insights regarding usage patterns and to improve our website’s performance and layout.
• Marketing: In some cases, cookies may be used for marketing purposes, such as providing you with tailored advertisements. We ensure that any marketing communications are conducted in compliance with the relevant advertising guidelines and best practices.

If you prefer, you may control the use of cookies via your browser settings. However, please note that disabling cookies might affect your ability to use certain features of our website. For more detailed guidance on managing your cookie preferences, refer to your browser's help documentation.

Purpose and Legal Bases for Processing

All personal data processed by Evokeaploc is collected for specific, explicit, and legitimate purposes. These purposes include:

• Processing transactions and fulfilling orders from our online store.
• Managing customer accounts and communications to provide support and updates related to purchases.
• Conducting marketing activities and providing personalized content, subject to your explicit consent.
• Improving our website and services through analysis of user behavior and preferences.
• Complying with legal obligations or responding to official requests by law enforcement and regulatory bodies.

In accordance with applicable regulations, including the General Data Protection Regulation within the context of Great Britain, we process personal data based on one or more of the following legal bases:

• Consent: Where you have provided explicit permission for the processing of your personal data.
• Contractual Necessity: Processing is necessary for the performance of a contract to which you are a party.
• Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.
• Legitimate Interests: Processing is necessary for purposes that are in the legitimate interests of Evokeaploc, provided such interests are not overridden by your rights and freedoms.

Please be aware that if you do not provide certain necessary information, we might not be able to offer you certain services.

Data Sharing and Third-Party Disclosures

Your data is considered highly confidential. Evokeaploc adheres to strict internal policies to ensure that your personal data is not shared with any unauthorised parties. However, there are circumstances in which limited data sharing within controlled environments becomes necessary, including:

• Service Providers: We work with reputable third-party vendors and service providers who perform functions such as payment processing, website hosting, and data analytics. These providers are contractually obligated to maintain the confidentiality and integrity of your data.
• Legal and Regulatory Requests: We may disclose data when required by law, regulation, or governmental request. In such cases, disclosure will be made only to the extent legally required and solely to competent regulatory bodies.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, personal data may be among the assets transferred or assigned, provided that the receiving organization agrees to adhere to this privacy policy and applicable privacy laws.

Any transfer of data to another country or region outside Great Britain will include appropriate safeguards to ensure your personal data is adequately protected as per the prevailing legal framework.

Retention of Personal Data

The duration for which we retain your personal data depends on the purpose for which it was collected and applicable legal or regulatory requirements. Generally, your information will be retained as long as your account remains active or as needed to provide you with our services.

Once the retention period expires, your personal data will be securely deleted or anonymized. Specific retention periods include, but are not limited to:

• Transactional Data: Information related to completed transactions is retained for the duration required by tax and financial regulations.
• Account Information: Your account details and login information will be stored until you request deletion or until such data is no longer relevant for the purposes of maintaining our ongoing relationship.
• Marketing Data: Any data processed for marketing purposes will only be active for as long as you have consented to receive such communications, and you may withdraw your consent at any time.

If you wish to request deletion of your data, please contact us by following the instructions provided in the section on Data Subject Rights below.

Security of Your Personal Data

Evokeaploc implements a robust set of technical and organizational security measures designed to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: We utilize encryption protocols both for data in transit and data at rest to ensure secure communication and storage.
• Access Controls: Strict access restrictions are enforced to ensure that only authorized personnel have access to your personal data, based on their role and responsibilities.
• Regular Security Assessments: We conduct routine audits and assessments of our security policies and infrastructure to identify and mitigate potential vulnerabilities.
• Incident Response: In the event of a data breach, a comprehensive incident response plan is activated to promptly address the situation, notify affected users, and take corrective measures.

While no method of electronic storage, transmission, or processing is 100% secure, we continuously review and update our security protocols to protect your personal data to the best of our ability.

Data Subject Rights and Choices

You have certain rights regarding your personal data, which include but may not be limited to:

• Access: The right to request information about the personal data we hold about you, as well as details on how we process it.
• Correction: The right to update or rectify any inaccuracies in your personal data.
• Deletion: The right to request deletion of your personal data, where applicable, subject to any statutory data retention obligations.
• Restriction: The right to request that we limit how we use your personal data.
• Objection: The right to object to the processing of your data for certain purposes, including direct marketing purposes.
• Data Portability: The right to request a copy of your data in a structured, commonly used, and machine-readable format so that it can be transferred to another service provider.

If you wish to exercise any of these rights or have questions about the processing of your personal data, please contact us through the official channels provided on our website. We will respond promptly in accordance with our legal obligations and internal procedures. Additionally, should you feel that your rights have not been adequately enforced, you may lodge a complaint with the relevant data protection supervisory authority.

Withdrawal of Consent and Opt-Out Options

You have the right to withdraw your consent for processing your personal data at any time. If you have previously provided consent for marketing communications or any other processing activity, you may opt-out by following the unsubscribe instructions included in all marketing messages or by updating your account preferences. Please note that withdrawing consent will not affect the lawfulness of processing prior to your withdrawal.

In the case of cookie settings, if you prefer to restrict our use of cookies, you may adjust your browser settings accordingly. However, some functionalities of our website may be affected if cookies are disabled or limited.

Amendments and Updates to This Policy

Evokeaploc reserves the right to update or modify this privacy policy periodically to reflect changes in our practices, legal requirements, or technological advancements. We will notify you of any significant changes by updating the effective date (indicated as 07-02-2025) and, where appropriate, by providing a prominent notice on our website.

It is your responsibility to periodically review this policy to stay informed about how we are protecting your information. Continued use of our services following any amendments will indicate your acceptance of the revised terms.

Contact and Feedback

If you have any questions, concerns, or feedback regarding this privacy policy, our data protection practices, or your personal data rights, please do not hesitate to reach out to us. We are committed to addressing your inquiries in a timely and comprehensive manner. Our dedicated team is available to provide clarification and assist you with any privacy-related matters.

Please use the designated contact channels provided on our website to submit your requests or concerns. We value your feedback and are constantly striving to improve your overall experience while maintaining the highest standards of data security and privacy protection.

Final Remarks

This privacy policy is intended to provide you with a transparent view of how Evokeaploc collects, processes, and secures your personal data. We are committed to full compliance with all relevant data protection laws in Great Britain and ensure that all necessary technical and organizational measures are in place to protect your privacy. By using our website and services, you agree to the practices described herein.

We thank you for placing your trust in us. Your privacy remains our highest priority, and we continue to dedicate the necessary resources to keep your personal data safe, secure, and under your control.

If you have additional comments or suggestions regarding our privacy practices, please share them with us. Our goal is to serve you better every day while maintaining transparency and integrity in our handling of your valuable personal information.